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  • 12 Apr 2023

    Administration Officer – Global Financial Institution

    Hong Kong SAR

    Permanent Position
    Our client is a leading global financial institution and in view of business growth, they are looking for an admin officer to ensure smooth daily operations to support a growing operation.

    Job Description

    • Provide full spectrum of administration functions and support including office procurement (e.g. stationery, business cards, printing materials, pantry supplies, office system & furniture etc.) and office repairs & maintenance.
    • Liaise with suppliers, vendors, service providers and building management office to ensure proper operating of office equipment and facilities.
    • Security systems control (alarm, CCTV & door access), maintain proper records and generate reports whenever required.
    • Maintain and update office seating plan, coordinate workstations for visitors, movers & new hires.
    • Prepare leaver’s checklist, keep track of new hires/movers/leavers number.
    • Name cards administration
    • Update staff movement numbers and sustainability numbers (i.e. electricity, paper, garbage, food waste).
    • Input admin invoices in payment system
    • Handle corporate card application/cancellation/credit limit changes, assign new cards to staff in system
    • Handle club memberships and corporate airline/hotel renewals.
    • Act as one of the office emergency contact points, handle emergency calls (i.e. office alarms triggering) and report to duty after office hours if required.
    • Maintain and update office asset inventory.
    • Handle offsite storages (i.e. store/retrieve/destroy/site inspection).
    • Check year-end fixed assets list and prepare accrual list.
    • Keep office keys and maintain record.
    • Coordinate with service providers for in-house luncheon & functions, duties include catering arrangement, venue set-up and reinstatement.
    • Coordinate and follow-up on office renovation and modification jobs.
    • Back-up receptionist / mail room duties when colleagues go on leave.
    • On-duty during weekends/public holidays if required (i.e. oversee renovations, carpet cleaning etc.)
    • Ad hoc tasks as assigned by line manager
    Expires on 31 May 2023

    Posted By

    Cay Li

    Tel: +852 6377 1286

    cayli@peoplesearch.jobs

    Requirements

    • Minimum 3 years’ relevant office administration experience in handling office
    • procurement and facilities management.
    • Experience with global MNC or sizable organizations a plus
    • Experience in coordinating office renovation project.
    • Mature, independent, enthusiastic, good interpersonal skills and strong sense of
    • Team player is a must.
    • Ability to multi-tasks
    • Fluent in written & spoken English, Cantonese and Mandarin
    • High proficiency in Microsoft Excel, Word & Outlook

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