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• 28 Nov 2025

  Sales Administrator

  Malaysia

  Permanent Position

  Healthcare company
  Job Description

  Sales Administration & Documentation
  • Prepare quotations, contracts, and sales documents, and maintain accurate customer records.
  • Manage order processing and ensure timely updates in sales and customer databases.

  Sales Reporting & Analysis
  • Prepare weekly and monthly sales reports and dashboards.
  • Consolidate and analyze sales data to support management decisions.
  • Coordinate with internal teams to ensure timely submission of sales information.

  Supply Chain & Order Management Support
  • Coordinate with logistics, accounting, and supply chain teams to ensure smooth order processing and product availability.
  • Prepare quotations, support tender documentation, and monitor stock levels for demand forecasting.
  • Assist in maintaining sufficient inventory in warehouses and hospitals.

  Customer & Sales Activity Support
  • Handle customer inquiries, schedule meetings, and follow up on requests.
  • Organize sales presentations, marketing events, conferences, and product demonstrations.
  • Support promotional activities, sponsorships, and communication with associations and travel agents.
  • Manage logistics for major local and international congresses, including budgeting and payments.

  Office Administration & Support
  • Arrange travel logistics for the sales team and customers.
  • Manage office facilities, supplies, cleaner supervision, and licensing submissions.
  • Coordinate onboarding/offboarding (equipment, access cards, keys, name cards) with Admin and regional IT.
  • Provide basic local IT support.
  • Support GDPMD requirements such as pest control, fire safety renewals, and air-conditioning maintenance.

  Expires on 28 Jan 2026

  Posted By

  CHEONG Ee Leng ( https://about.peoplefirst.jobs/eeleng.cheong)

  Tel: +60 12 306 9877

  eeleng.cheong@peoplefirst.jobs

  apply now

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  Requirements

  EDUCATION / EXPERIENCE REQUIREMENTS:

  • Bachelor’s degree Holder
  • Minimum of 3-5 years’ experience of sales coordination, admin, or support role (preferably in the medical
    device or related industry)
  • Pharmaceutical, medical device or healthcare industry experience is a plus

  SPECIALIZED SKILLS & OTHER REQUIREMENTS:

  • Knowledge in MS excel (Reporting), Word and PowerPoint.
  • Must be tech-savvy and has a strong eye for detail to accurately maintain a database of customer
    information. One small inaccuracy could cause a product to be undeliverable and result in loss of revenue.
  • Must have a strong communication skill, as they are the last line of defence when an irate customer calls,
    dissatisfied with the product. Should have the ability to navigate these situations directly affects the revenue
    of the Company.